AKS Minutes - October 2, 2007

Members in Attendance: Gary & Debbie Floyd Carl Holtman Bo & Jo Long Carolyn Wade Location: 6508 Garwood Meeting was called to order at 7:10 pm OLD BUSINESS: Minutes of the September 9, 2007 meeting were distributed, discussed and approved with one correction (spelling of guest’s names). Motion by Carl, second by Debbie, motion carried. Koi food was briefly discussed. Gary said he would check with George Botsonis. TREASURER’S REPORT Carl distributed copies of the treasurer’s report, our account balance is $2,476.03. NEW BUSINESS Gary reported that he had received a letter from the IRS stating our club must file a tax return for an exempt organization (Form 990EZ), but it is not due until May 15, 2008. Dues were discussed. Carl stated that he would be sending out letters to reminder to members when their dues need to be paid. Jo said she would send Carl the AKS Letterhead electronically. Gary announced that OWG had voted to dissolve their club and would like our membership to consider consolidating with AKS. After lengthy discussion, the following stipulations were agreed upon among all AKS members present: Ogallala Water Gardeners Club (OWG) and Amarillo Koi Society (AKS) would consolidate into one club, effective January 1, 2008 A check will be issued on January 1, 2008 in the amount of OWG’s fund balance and deposited into AKS’s account, at which time it becomes an asset of the new consolidated club All OWG assets become AKS assets on the date of consolidation (a detailed accounting, signed by OWG’s Treasurer, will be provided to AKS’s Treasurer. This document will be kept in the official records by AKS’s Treasurer) Club name stays Amarillo Koi Society Consolidated club would sponsor the annual pond tour (with membership approval) OWG’s paid membership would be eligible to participate in all AKS events through 12/31/07 at no cost. But, per the AKS Bylaws voting rights can only be obtained with a paid membership (prorated on a monthly basis for the months of November & December) Annual Christmas party would continue (with membership approval) OWG’s website will be discontinued and all material will be included in AKS’s website Motion to approve OWG & AKS club consolidation by Jo, second by Carl, motion carried Debbie volunteered to contact OWG paid members to verify email addresses for future meeting and/or club announcements. As per the AKS Bylaws, the following members were appointed to the nominating committee by the club President: Carl & Lisa Holtman (Carl to Chair committee) Doug & Denise Conder Myron & Connie Chapman Bo & Jo Long Ken & Leslie Shufeldt Sam & Carolyn Wade Charges to the nominating committee are detailed in AKS’s Bylaws available here. CALL TO FLOOR: Debbie suggested we discuss and identify future meeting locations. After discussion, the following was agreed to by the members: November 6th (Tuesday at 7:00 pm) at the Conders (with their approval) December 8th (Saturday – time T/B/A) at Kabuki Restaurant (Holiday Social Event) NEXT MEETING: November 6, 2007 at the Conders (date and time was approved by Denise following the conclusion of our meeting). Meeting adjourned, motion by Carolyn, second by Debbie, motion carried. CLUB ACTIVITY: Koi judging exercise with handout materials. Minutes by Jo Long, AKS Secretary