Approved: 05-02-05
Amended: 10-04-05
Article I - Name and purpose of the society.
Section A - The name of the Society shall be the AMARILLO KOI SOCIETY.
Section B - The purpose of the Society will be to promote, create and enlarge the hobby of Koi keeping, breeding, appreciating and exhibiting Koi; to disseminate information about the above to membership; to engage in education and social activities related to our purposes; and to acquire and own such property as may be necessary for any or all of the foregoing purposes.
Article II - Membership
Section A - Any person who has an interest in Koi culture shall be eligible for membership. Upon application and payment of dues as outlined in Article IV the application will be presented to the membership present at any regular or special meeting to which the membership of the Society has been given proper notice and the applicant will then become a member of the Society in good standing. Any member may voluntarily withdraw or may be suspended or expelled by majority vote of the membership for violation of the bylaws, non-payment of dues or for conduct deemed detrimental to the Society.
Section B - Membership shall not be transferable and both membership and rights in the property of the Society shall cease and terminate upon death, withdrawal, expulsion or other termination of membership in the Society.
Section C - All voting shall be done personally by members in good standing, no proxies shall be allowed.
Article III - Fiscal Year
Section A - The fiscal year and the year for the payment and collection of annual dues and the election of officers shall be the calendar year.
Article IV - Dues
Section A - The annual dues for members shall payable on January 1st of each year except in the case of new members whose initial fees are payable with their application for membership and may be prorated according to the time left in the calendar year. The three levels of annual dues shall be:
- Regular Membership (single or couple) $24.00/year--Includes full voting rights and open participation to all events.
- Friends of Koi Club (single or couple) $10.00/year--Includes no voting rights but includes open participation to all events.
- Corporate/Business Membership $100.00/year--Includes no voting rights. Two designated representatives per membership are allowed to participate in all events. Logo on AKS home page linked to a sponsor page within our website with a short paragraph about what they sell or the services they provide. (NOTE: To obtain voting rights--a Regular Membership is required--see #1 above)
Article V - Meetings
Section A - The annual meeting for the membership for the installation of officers and for receiving annual reports from the Secretary and Treasurer shall be held at the regular meeting time in January of each year. Notice of the annual meeting must be submitted to the membership by e-mail, at least five (5) days prior to said meeting. Notice will also be posted on the AMARILLO KOI SOCIETY website.
Section B - The regular meetings of the membership shall be held the first Tuesday of each month at a time and place to be determined by majority vote of all those members. A change in the established date, time and location of these regular meetings may be made by majority vote of the members present at any regular meeting and must be submitted to the membership by e-mail. Notice will also be posted on the AMARILLO KOI SOCIETY website.
Section C - Special meetings may be called by the President of the Society or by special request to the President of at least 10% of duly qualified members. The President will set the date, time and location of such meeting subject to the approval of the majority of the members and e-mail notice to the membership at least three (3) days in advance of such meeting. If a majority of the membership is present at such special meetings, any business normally done only at regular meetings may be transacted. Notice of special meetings must also include a summary of the business items to be acted upon.
Section D - One-third (1/3) of the members shall constitute a quorum at any meeting of the membership.
Article VI - Officers of the Society
Section A - The officers of the Society shall be:
- President
- Vice-President
- Secretary
- Treasurer
These officers are elected by the membership for a two (2) year term and shall represent the executive committee for the AMARILLO KOI SOCIETY.
Section B - Vacancy in any office shall be filled by appointment of the president with the consensus of the remaining officers.
Article VII - Election of Officers
Section A - At the regular monthly meeting in the month of October, the President will appoint a nominating committee of not less than five (5) members including a chairperson for that committee. The committee will meet prior to the November meeting and choose a slate of candidates for officers to be presented to the membership at the November meeting. At that time the chairperson of the nominating committee shall present the slate of candidates to the membership and call for nominations from the floor. Upon close of nominations the nominating committee chairman will notify all membership by email with a list of candidates. At the December meeting, the President will call for a vote. This may be verbal, by hand or by secret ballot. Those candidates with the highest number of votes shall be declared elected by the President. In the event of a tie, the President will call for another vote (run-off).
Section B - Prior to the January meeting, the President "elect" will appoint committees and chairpersons thereof. All elections or appointments are subject to the approval of those elected or appointed. The installation of the officers and announcements of appointments will be held at the January meeting.
Article VIII - Duties of Officers
Section A - The duties of the President shall be:
- To preside at all meetings at which he or she is present.
- To appoint all committees, with or without the assistance of the other officers.
- To install the newly elected officers at the end of his or her term (or appoint someone to do so).
- To call special meetings of the Society, committees, or any other meeting which may be requested as outlined in the bylaws.
- In case of any question or demeanor, while in office, the President is further governed by Roberts Rules of Order.
Section B - The duties of the Vice-President shall be:
- To assume all duties of the President during his or her absence or upon request by the president, plus other duties which may be assigned.
Section C - The duties of the Secretary shall be:
- Keep all records of the meetings.
- To send out all notices of regular or special meetings as deemed necessary by the President. Meeting notices on the AMARILLO KOI SOCIETY website are deemed to comply with the bylaws.
- To see that each member receives a copy of the bylaws.
Section D - The duties of the Treasurer shall be:
- To collect and record all dues, initiation fees, etc., paid to the Society as a result of its activities plus all other moneys due the Society.
- To send out membership cards at the appropriate times. NOTE: Such cards are not valid unless signed by the President.
- Prepare and present at each regular meeting a report of the receipts and expenditures during the previous month.
- To pay pre-determined accounts as may be authorized by the membership of the Society and to pay those bills presented and approved at each regular or annual meeting.
- To pay those bills approved by the executive committee.
- To prepare and submit all reports required by any governmental agency.
Article IX - Committees
Section A - There shall be standing committees and select committees. All committees other than standing shall be created by the president as the need arises. All committees’ chairpersons shall keep a record of the proceedings and action of their respective committees as a history and to assist successive committee persons.
Article X - Approval & Amendments to the Bylaws
Section A - These bylaws may be approved or amended by a vote of two-thirds (2/3) of the membership present at any meeting of the membership provided proper notice of said meeting is given, as specified in these bylaws. The full text of the bylaws, or amendments thereto, which are proposed must be served upon each member at least five (5) days prior to the meeting at which such bylaws or amendments are to be voted upon. Proposals for amendments to the bylaws shall be instituted only by five (5) or more members.
Article XI - Property Rights of Members
Section A - The property of this Society is irrevocably dedicated to the objects and purposes of the Society as outlined in Article I, Section B of the bylaws. In the event of the dissolution of the Society, its properties and moneys shall not revert to the possession of the membership but shall be given to another non-profit society or educational organization within AMARILLO which is to be chosen by the membership of the AMARILLO KOI SOCIETY, and whose aims and purposes are similar to those of the AMARILLO KOI SOCIETY. No part of any net earning or assets of the Society shall inure to the benefit of any member or individual.
Article XII - Parliamentary Authority
Section A - Robert's Rules of Order (revised) shall govern all proceedings of this Society providing they are not conflict with these bylaws.
|
